How To Create More Peace In Your Business In 3 Simple Ways!

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Are you easily distracted? Do you have a fear of missing out or F.O.M.O?

Well if so you are not alone.

According to an article on Stopad.io, A typical office worker cannot focus on a task at hand for more than 11 continuous minutes. The average student can’t focus on a given task for more than two minutes without becoming distracted. If you are a typical Internet user, your online screen focus lasts a mere 40 seconds on average. The worst part? No matter what task you are distracted from or what form the interruption takes, once distracted, your brain needs an average of 25 minutes to get back to the original task.

25 minutes!

Stop and give that last point some real thought.

There are so many causes of distraction such as technology, online advertising, meetings and the list can take on new levels for entrepreneurs.

So How Can You Decrease The Noise & Increase The Peace In Your Business?

First it helps to define what is the meaning of peace? According to Merriam-Webster, it means “A state of tranquility or quiet.” There are more definitions but this was the first one listed and it captures the meaning wonderfully. So what is the secret to getting some of this wonderful peace? It starts with creating a system to handle communication, and using time blocks to complete work.

  1. Create A System To Handle Email Communication - Do you check your email first thing in the morning before you even get out of bed or have had your first cup of Joe? Or even worse do you respond to a business email over the weekend or after hours. That’s no good:) Try using Boomerang for Gmail or Gmelius and using the GTD methods to decide what approach you will take with managing your email communication. According to Medium,com, “the GTD methodology, allows you to think of every email you get as either something you need to take action ontrack, or refer to later. Having only 3 possible types of actions simplifies processing email in bulk. Less is more.

  2. Create A System To Handle Phone Calls From Clients or Vendors - Are you a one person show without a team to help you with taking calls and booking appointments? Well there is a way to make sure you don’t lose out on potential clients by playing phone tag. Try using services like Reliable Receptionist, Answering Innovations, Specialty Answering Service or more options here.

  3. Using Time Blocks - There are a ton of methods and tools available to use for creating more space to work more productive. According to Ladders.com and time management expert Kevin Kruse, “Top performers organize their day through time blocks instead of to-do lists.” This is mind blowing! Schedule time to complete specific work tasks throughout your day. So for example, if you’re writing a blogpost for your website you could schedule 2 thirty minute blocks of time to write interrupted. The key is to make sure you shut off your phone and are in a place that is free from interruption. You can also use apps like Focus Booster, Rescue Time or any one of these apps. If you are looking for a little music to help you to stay focus try Focus At Will.

We live in a world filled with noise and distractions. It’s hard to remember a time when technology was not a part of our lives. As an entrepreneur it is crucial that we take time to practice self-care by using tools to create more peace in our businesses so that we can give our clients the very best we have to offer. What are your best tips for creating more peace in your business?

Keep IT Sunny!

Are You A Control Freak?

If you have been experiencing a lot of stress lately it could be that you are a control freak. We all like to be in control of various things in our lives at any point in time. But in reality do we really have ANY control? If you aren't sure you are a person that suffers from this ailment check out these 8 signs that you may be a control freak. If you are ready to let go then check out this article from Lewis Howes on how to do just that. 

Life is short. On your death bed are you really going to care if you didn't get something done EXACTLY your way? Probably not. What do you think about the idea of "letting go?"

Are You A Successful Multi-Tasker?

I was talking recently to my grandmother who is 86 and realized that our lives are chaotic in comparison to how she grew up.  It is like night & day. As busy entrepreneurs it seems it has almost become a necessity to do multiple things all at once.

Ladies & gentlemen we have become modern day jugglers. (Cue the laugh track)

But I need you to stop for one second (because I know you are probably multi-tasking right now:) and ask yourself are you getting things done effectively? According to an article on LifeHacker.com by Ciara Conlon, "Some research has shown multitasking to reduce productivity by 40%."

I definitely agree with this.

As I was writing this blog post it took me extra long because I thought it was necessary to check updates on my phone and my email. Trust me nothing was a 911 emergency that couldn't have waited.  

NPR.org interviewed a professor of neuroscience at MIT Earl Miller, who said for the most part, "We simply can't focus on more than one thing at a time". He goes on to say, "What we can do, is shift our focus from one thing to the next with astonishing speed. Switching from task to task, you think you're actually paying attention to everything around you at the same time. But you're actually not".  In an article on Mashable.com, it states "that only 2% of people can multitask effectively". 

WOW!

So How Can You Become A Successful Multi-tasker?

The short answer is you can't. It's a sobering thought huh? The good news is that you can become more successful at getting tasks done. It is very simple: Focus. John Lee Dumas from Entrepreneur On Fire.com always says Follow One Course Until Success = Focus. If you want to learn more about his thoughts on this check out his blog post right here.

Final Thoughts

So I want to leave you with these thoughts:

  • Mult-tasking is a lie

  • Get focused

  • Delegate what you don't need to do

  • Stop worrying

  • Start being successful because now you are getting more done by doing less

Let me know what you think & of course Keep It Sunny!

 

Are You Distracted?

Image courtesy of Prakairoj|FreeDigitalPhotos.net

Image courtesy of Prakairoj|FreeDigitalPhotos.net

It is so easy to get distracted these days. As a small business owner I know there are many things competing for my attention: responding to customers, researching the latest trends and news relevant to my industry, improving my service offerings and staying current in the area of professional development. Then there are the personal things that need my attention like family, eating healthy, exercising and other personal goals. Is it a wonder we all don't feel like crawling into bed and pulling the covers tightly over our heads. 

What Is The Answer?

There are no easy solutions to staying focused on the present. One way that I manage it all is to make a conscience effort to make my schedule for the next day before I go to bed, complete my to-do list that is on my Google Calendar and on my daily task sheet. It isn't easy with life tapping you on the shoulder at every turn, but it is doable to just do one thing at a time. How do you stay focused and remain productive?

Keep It Sunny!